5 Ways ITSM Analytics Improves IT Service Delivery
November 21, 2016

Sridhar Iyengar
ManageEngine

Share this

Over the past few years, IT service management (ITSM) has become increasingly important to an organization's IT strategy, and companies are seeking new ways to improve IT service delivery and efficiency via better ITSM processes. This increases the importance of tracking and measuring critical KPIs.

However, due to overwhelmingly large amounts of data, users find it challenging to manually access, track and analyze critical help desk information quickly. Using advanced IT analytics, managers can identify blind spots and hidden gaps in their ITSM process as well as make accurate decisions by monitoring key metrics.

Here is how advanced IT analytics can make the best of your IT service desk.

1. Minimize the impact of business downtime

Anticipate service outages by monitoring metrics like frequency of downtime and mean time to repair (MTTR). Using these metrics, build intuitive reports to identify crucial failure points and to understand the impact of an infrastructure change (such as server migration or a software upgrade). Communicate effectively by sharing these reports with your team, and formulate an action plan to handle emergency situations.

2. Optimize resource management

Using real-time dashboards, monitor periods of peak business activity and manage technician workload by measuring critical metrics, including the number of incoming requests, ticket turnaround time and technician performance. Develop an optimal staffing model to suit the increasing volume of customer demands and improve service desk efficiency.

3. Improve service quality

Although ticket resolution rate and technician performance based on closure rate are good parameters to judge the overall performance of your service desk, they aren't always enough. Sometimes, in order to show high closure rates and to prove their capability, technicians will close tickets without properly resolving them, ultimately compromising service quality. To combat this, managers can use analytical tools to derive a correlation between ticket resolution and re-opening rates to accurately determine work efficiency.

4. Maximize ROI on software purchases

A software asset management report can track software licenses (identifying over-licensed or under-licensed software), predict service request trends and measure software utilization rates to calculate unnecessary software expenditures. Teams can plan ahead for future license purchases, maintain compliance rates by conducting internal assessments and purchase software that adds value to the organization, thereby avoiding high costs or compliance risks.

5. Ensure high levels of end-user satisfaction

Maintaining SLA levels is one of the most daunting tasks for service desk teams. Any SLA violation leads to frustrated and angry customers, which causes loss of credibility and revenue for the organization. A real-time SLA dashboard can detect ticket priority and assignment and can measure service desk performance against end-user service levels. Using this information, teams can set realistic SLA goals, automate and route ticket assignments, communicate risks of SLA violations and set up escalations proactively.

The importance of analytics is quite clear when it comes to enhancing IT service delivery. Empowering users is the first step toward achieving any form of process efficiency.

Sridhar Iyengar is VP, Product Management, at ManageEngine
Share this

The Latest

July 19, 2018

According to a recent survey, critical IT incidents cost the average organization upwards of $6 million per year. This infographic outlines 4 easy steps to automate incident management, reducing downtime and costs to organizations ...

July 17, 2018

The essential value resulting from data-driven processes has become progressively linked with analytics. Once considered a desired complement to intuitive decision-making, analytics has developed into a main focus of mission-critical applications across industries for any number of use cases ...

July 16, 2018

The question of SaaS-based technology over the past decade has quickly changed from "should we?" to "how soon can we?" even for the most customized and regulated of industries. This macro move toward SaaS has also encouraged a series of IT "best practices" that have potential impacts on the employee digital experience, organizational risk and ultimately, productivity ...

July 11, 2018

Optimization means improving the performance of your human and technology resources while keeping a watchful eye. To accomplish this, we must have clear, crisp visibility into the metrics relevant to the delivery of workspace applications to your end users and to the devices – the endpoints – they use to be productive ...

July 09, 2018

As tech headlines flash across my email, the CMDB, and its federated equivalent, the CMS, are almost never mentioned. And yet when I do research, dialog with IT, or support our consulting team, the CMDB/CMS many times still remains paramount ...

June 28, 2018

Given the size and complexity of today's IT networks it can be almost impossible to detect just when and where a security breach or network failure might occur. It's critical, therefore, that businesses have complete visibility over their IT networks, and any applications and services that run on those networks, in order to protect their customers' information, assure uninterrupted service delivery and, of course, comply with the GDPR ...

June 27, 2018

A new breed of solution has been born that simultaneously provides the precision of packet-based analytics with the speed of flow-based monitoring (at a reasonable cost). Here are more reasons to use these new NPM/APM analytics solutions ...

June 26, 2018

A new breed of solution has been born that simultaneously provides the precision of packet-based analytics with the speed of flow-based monitoring (at a reasonable cost). Here are 6 reasons to use these new NPM/APM analytics solutions ...

June 21, 2018

There’s no doubt that digital innovations are transforming industries, and business leaders are left with little or no choice – either embrace digital processes or suffer the consequences and get left behind ...

June 20, 2018

Looking ahead to the rest of 2018 and beyond, it seems like many of the trends that shaped 2017 are set to continue, with the key difference being in how they evolve and shift as they become mainstream. Five key factors defining the progression of the digital transformation movement are ...