5 Ways ITSM Analytics Improves IT Service Delivery
November 21, 2016

Sridhar Iyengar

Share this

Over the past few years, IT service management (ITSM) has become increasingly important to an organization's IT strategy, and companies are seeking new ways to improve IT service delivery and efficiency via better ITSM processes. This increases the importance of tracking and measuring critical KPIs.

However, due to overwhelmingly large amounts of data, users find it challenging to manually access, track and analyze critical help desk information quickly. Using advanced IT analytics, managers can identify blind spots and hidden gaps in their ITSM process as well as make accurate decisions by monitoring key metrics.

Here is how advanced IT analytics can make the best of your IT service desk.

1. Minimize the impact of business downtime

Anticipate service outages by monitoring metrics like frequency of downtime and mean time to repair (MTTR). Using these metrics, build intuitive reports to identify crucial failure points and to understand the impact of an infrastructure change (such as server migration or a software upgrade). Communicate effectively by sharing these reports with your team, and formulate an action plan to handle emergency situations.

2. Optimize resource management

Using real-time dashboards, monitor periods of peak business activity and manage technician workload by measuring critical metrics, including the number of incoming requests, ticket turnaround time and technician performance. Develop an optimal staffing model to suit the increasing volume of customer demands and improve service desk efficiency.

3. Improve service quality

Although ticket resolution rate and technician performance based on closure rate are good parameters to judge the overall performance of your service desk, they aren't always enough. Sometimes, in order to show high closure rates and to prove their capability, technicians will close tickets without properly resolving them, ultimately compromising service quality. To combat this, managers can use analytical tools to derive a correlation between ticket resolution and re-opening rates to accurately determine work efficiency.

4. Maximize ROI on software purchases

A software asset management report can track software licenses (identifying over-licensed or under-licensed software), predict service request trends and measure software utilization rates to calculate unnecessary software expenditures. Teams can plan ahead for future license purchases, maintain compliance rates by conducting internal assessments and purchase software that adds value to the organization, thereby avoiding high costs or compliance risks.

5. Ensure high levels of end-user satisfaction

Maintaining SLA levels is one of the most daunting tasks for service desk teams. Any SLA violation leads to frustrated and angry customers, which causes loss of credibility and revenue for the organization. A real-time SLA dashboard can detect ticket priority and assignment and can measure service desk performance against end-user service levels. Using this information, teams can set realistic SLA goals, automate and route ticket assignments, communicate risks of SLA violations and set up escalations proactively.

The importance of analytics is quite clear when it comes to enhancing IT service delivery. Empowering users is the first step toward achieving any form of process efficiency.

Sridhar Iyengar is VP, Product Management, at ManageEngine
Share this

The Latest

March 16, 2018

The State of the Mainframe report from Syncsort revealed an increased focus on traditional data infrastructure optimization to control costs and help fund strategic organizational projects like AI, machine learning and predictive analytics in addition to widespread concern about meeting security and compliance requirements ...

March 15, 2018

The 2018 Software Fail Watch report from Tricentis investigated 606 failures that affected over 3.6 billion people and caused $1.7 trillion in lost revenue ...

March 14, 2018

Gartner predicts there will be nearly 21 billion connected “things” in use worldwide by 2020 – impressive numbers that should catch the attention of every CIO. IT leaders in nearly every vertical market will soon be inundated with the management of both the data from these devices as well as the management of the devices themselves, each of which require the same lifecycle management as any other IT equipment. This can be an overwhelming realization for CIOs who don’t have an adequate configuration management strategy for their current IT environments, the foundation upon which all future digital strategies – Internet-connected or otherwise – will be built ...

March 13, 2018

Many network operations teams question if they need to TAP their networks; perhaps they aren't familiar with test access points (TAPs), or they think there isn't an application that makes sense for them. Over the past decade, industry best-practice revealed that all network infrastructure should utilize a network TAP as the foundation for complete visibility. The following are the seven most popular applications for TAPs ...

March 12, 2018

Organizations are eager to adopt cloud based architectures in an effort to support their digital transformation efforts, drive efficiencies and strengthen customer satisfaction, according to a new online cloud usage survey conducted by Denodo ...

March 09, 2018

Globally, cloud data center traffic will represent 95 percent of total data center traffic by 2021, compared to 88 percent in 2016, according to the Cisco Global Cloud Index (2016-2021) ...

March 08, 2018

Enterprise cloud spending will grow rapidly over the next year, and yet 35 percent of cloud spend is wasted, according to The RightScale 2018 State of the Cloud Survey ...

March 07, 2018

What often goes overlooked in our always-on digital culture are the people at the other end of each of these services tasked with their 24/7 management. If something goes wrong, users are quick to complain or switch to a competitor as IT practitioners on the backend race to rectify the situation. A recent PagerDuty State of IT Work-Life Balance Report revealed that IT professionals are struggling with the pressures associated with the management of these digital offerings ...

March 06, 2018

Businesses everywhere continually strive for greater efficiency. By way of illustration, more than a third of IT professionals cite "moving faster" as their top goal for 2018, and improving the efficiency of operations was one of the top three stated business objectives for organizations considering digital transformation initiatives ...

March 05, 2018

One of the current challenges for IT teams is the movement of the network to the cloud, and the lack of visibility that comes with that shift. While there has been a lot of hype around the benefits of cloud computing, very little is being said about the inherent drawbacks ...