For well over a year now, small businesses and enterprises alike have been scrambling to unlock cost efficiencies in response to a persistent economic downturn. Shoring up revenue wherever possible has become mission critical, and even as business leaders eye new technology solutions to improve their workflows, keeping purse strings tightened remains top of mind.
If your company is considering migrating to the cloud and/or looking to make better use of your current cloud investments, look no further! Let's explore three ways you can minimize cloud spend while maximizing the value derived from your tech stack.
1. Start with Strategy
Creating a more efficient cloud spend requires a proactive approach. It's imperative to start at the very beginning, i.e. taking stock of every technology investment your company makes and evaluating its purpose. Don't skip the pre-work here; getting a holistic strategy in place is absolutely essential, especially in an environment where every penny counts.
Start by ensuring you truly understand the objective of every app within your tech stack and how often it's actually used. Is this a superfluous tool that employees are reluctant to adopt? Or is it a core part of their daily workflows? Once you've determined the value the tool provides your business, you can dive deeper into your evaluation by asking the following questions:
■ Do we have the proper processes in place for maximum efficiency?
■ Are we getting the most out of this application?
■ Could we execute in a more efficient way by building a custom application or investing in application integration?
You may be surprised at how many opportunities for consolidated tools you'll uncover — there are a number of multifunctional tech solutions on the market that offer more comprehensive capabilities, which means you may be able to say goodbye to a vendor or two without sacrificing any value.
If you're struggling to implement a technology strategy on your own, there are plenty of resources online you can turn to. You may also find it helpful to work with a consultant who can lead you through the process, especially if you're a smaller shop already juggling a number of priorities.
2. Customize Your Cloud Environment
Users new to the cloud may struggle to identify the true use cases for cloud technology at first. It's crucial to understand that one solution likely won't solve for all of your needs — so thoughtful and methodical customization will go a long way.
The cloud's adaptability and flexibility are two of its biggest advantages. You may consider embracing strategies like "just-in-time" services: an approach to reducing waste by ensuring you're investing in just what you need, when you need it, and nothing more. Starting small and scaling as needed is possible, so long as you're willing to evaluate alternative options to your legacy systems.
Reducing redundant applications and resources, offloading to different storage buckets, and leveraging on-demand tools and APIs are all practical strategies for increasing value and reducing waste when it comes to cloud spend.
3. Consider Adopting a Hybrid Approach
When it comes to determining whether your data belongs in the cloud or on-premises, a hybrid approach can be incredibly beneficial. Instead of trying to cut corners on costs in the short term, think about what makes the most sense for your business given your industry and the type of data in question.
For example, the heavily regulated financial and healthcare industries face more compliance around their use and storage of data, so it's wise (and in some cases mandatory) to store their most sensitive information on-premises. That said, it's easy to fall down the slippery slope of over-investing in servers and other equipment needed for on-site data storage. It's crucial to carefully evaluate what needs to be on-premises versus what can realistically be stored in the cloud.
A hybrid approach is useful for less regulated industries as well. It's not practical for businesses that work with large amounts of data every day to pull information into the cloud, process it, then bring it back down — keeping high-touch data stored on-premises may lead to more efficient processes.
Business leaders should keep in mind that while it may seem cheaper in the short term to purchase ten servers for on-premises data storage, the cost of staffing that operation is much more expensive and may be unsustainable in the long run. The same is true with equipment upgrades, repairs, and the other hidden costs that come with on-premises data centers.
The ROI for migrating even some of your data to the cloud won't be achieved right away, but with a little bit of patience, you'll begin to see the cost savings 5-10 years down the line.
Conclusion
No matter your relationship with the cloud, there are a multitude of opportunities to leverage this technology to your advantage without damaging your budget. Cost efficiency and streamlined processes go hand in hand. A creative and strategic approach won't just save your business money in the long run; it will also ensure you're getting the most out of the tools you actually need.