Losing $$ Due to Ticket Times? Hack Response Time Using Data
June 03, 2016

Collin Firenze
Optanix

Share this

Without the proper expertise and tools in place to quickly isolate, diagnose, and resolve an incident, a quick routine error can result in hours of downtime – causing significant interruption in business operations that can impact both business revenue and employee productivity. How can we stop these little instances from turning into major fallouts? Major companies and organizations, take heed:

1. Identify the correlation between issues to expedite time to notify and time to resolve

Not understanding the correlation between issues is detrimental to timely resolutions. With a network monitoring solution in place, lack of automated correlation can generate excess "noise." This then requires support teams to act on numerous individualized alerts, rather than a single ticket that has all relevant events and information for the support end-user.

The correlated monitoring approach provides a holistic view into the network failure for support teams. Enabling support teams to analyze the network failure by utilizing the correlated events to efficiently identify the root cause will provide them the opportunity to promptly execute the corrective action to resolve the issue at hand.

Correlation consolidates all relevant information into a single ticket allowing support teams to largely reduce their staffing models, with only one support engineer needed to act on the incident as opposed to numerous resources engaging on individualized alerts.

2. Constantly analyzing raw data for trends helps IT teams proactively spot and prevent recurring issues

Aside from the standard reactive response of a support team, there is substantial benefit in the proactive analysis of raw data from your environment. By being proactive, trends and failures can be identified, followed by corrective and preventative actions taken to ensure support teams are not spending time investigating repeat issues. This approach not only creates a more stable environment with fewer failures, but also allows support teams to reduce manual hours and cost by avoiding "wasted" investigation on known and reoccurring issues.

Within a support organization, a Problem Management Group (PMG) is often implemented to fulfill the role of proactive analysis on raw data. In such instances, a PMG will create various scripts and calculation that will turn the raw data into a meaningful representation of the data set, to identify areas of concern such as:

■ Common types of failures

■ Failures within a specific region or location

■ Issues with a specific end-device type or model

■ Reoccurring issues at a specific time/day

■ Any trends in software or firmware revisions.

Once the raw data is analyzed by the PMG, the results can be relayed to the support team for review so a plan can be formalized to take the appropriate preventative action. The support team will work to present the data and their proposed solution, and seek approval to execute the corrective/preventative steps.

3. Present data in interactive dashboards and business intelligence reports to ensure proper understanding

Not every support team has the benefit of a PMG. In this specific circumstance, it's important that the system monitoring tools are fulfilling the role of the PMG analysis, and presenting the data in an easy-to-understand format for the end-user. From a tools perspective, the data analysis can be approached from both an interactive dashboard perspective, as well as through the use of business intelligence reports.

Interactive dashboards are a great way of presenting data in a format that caters to all audiences, from administrative and management level, and technical engineers. A combination of both graphs (i.e. pie charts, line graphs, etc.) and summarized metrics (i.e. Today, This Week, Last 30 days, etc.) are utilized to display the analyzed data, with the ability to filter capabilities to allow the end-user to view only desired information without the interference of all analyzed data which may not be applicable to their investigation.

In fact, a more "customizable" approach to raw data analysis would be a Business Intelligence Reporting Solution (BIRS). Essentially, the BIRS collects the raw data for the end-user, and provides drag and drop reporting, so that any desired data elements of interest can be incorporated into a customized on-demand report. What is particularly helpful for the user is the easy ability to save "filtering criteria" that would be beneficial to utilize repeatedly (i.e. Monthly Business Review Reports).

With routine errors, the main goal is to stay ahead of them by using data to identify correlations. Through effective event correlation, and by empowering teams with raw data, you can ensure that issues are quickly mitigated and don't pose the risk of impacting company ROI and system availability.

Collin Firenze is Associate Director at Optanix.

Share this

The Latest

May 21, 2019

Findings of the Digital Employee Experience survey from VMware show correlation between enabling employees with a positive digital experience (i.e., device choice/flexibility, seamless access to apps, remote work capabilities) and an organization's competitive position, revenue growth and employee sentiment ...

May 20, 2019

In today's competitive landscape, businesses must have the ability and process in place to face new challenges and find ways to successfully tackle them in a proactive manner. For years, this has been placed on the shoulders of DevOps teams within IT departments. But, as automation takes over manual intervention to increase speed and efficiency, these teams are facing what we know as IT digitization. How has this changed the way companies function over the years, and what do we have to look forward to in the coming years? ...

May 16, 2019

Although the vast majority of IT organizations have implemented a broad variety of systems and tools to modernize, simplify and streamline data center operations, many are still burdened by inefficiencies, security risks and performance gaps in their IT infrastructure as well as the excessive time it takes to manage legacy infrastructure, according to the State of IT Transformation, a report from Datrium ...

May 15, 2019

When it comes to network visibility, there are a lot of discussions about packet broker technology and the various features these solutions provide to network architects and IT managers. Packet brokers allow organizations to aggregate the data required for a variety of monitoring solutions including network performance monitoring and diagnostic (NPMD) platforms and unified threat management (UTM) appliances. But, when it comes to ensuring these solutions provide the insights required by NetOps and security teams, IT can spend an exorbitant amount of time dealing with issues around adds, moves and changes. This can have a dramatic impact on budgets and tool availability. Why does this happen? ...

May 14, 2019

Data may be pouring into enterprises but IT professionals still find most of it stuck in siloed departments and weeks away from being able to drive any valued action. Coupled with the ongoing concerns over security responsiveness, IT teams have to push aside other important performance-oriented data in order to ensure security data, at least, gets prominent attention. A new survey by Ivanti shows the disconnect between enterprise departments struggling to improve operations like automation while being challenged with a siloed structure and a data onslaught ...

May 13, 2019

A subtle, deliberate shift has occurred within the software industry which, at present, only the most innovative organizations have seized upon for competitive advantage. Although primarily driven by Artificial Intelligence (AI), this transformation strikes at the core of the most pervasive IT resources including cloud computing and predictive analytics ...

May 09, 2019

When asked who is mandated with developing and delivering their organization's digital competencies, 51% of respondents say their IT departments have a leadership role. The critical question is whether IT departments are prepared to take on a leadership role in which collaborating with other functions and disseminating knowledge and digital performance data are requirements ...

May 08, 2019

The Economist Intelligence Unit just released a new study commissioned by Riverbed that explores nine digital competencies that help organizations improve their digital performance and, ultimately, achieve their objectives. Here's a brief summary of 7 key research findings you'll find covered in detail in the report ...

May 07, 2019

Today, the overall customer scenario has digitally transformed and practically there is no limitation to the ways in which the target customers can be reached. These opportunities are throwing multiple challenges for brands and enterprises, and one of the prominent ones is to ensure Omni Channel experience for customers ...

May 06, 2019

Most businesses (92 percent of respondents) see the potential value of data and 36 percent are already monetizing their data, according to the Global Data Protection Index from Dell EMC. While this acknowledgement is positive, however, most respondents are struggling to properly protect their data ...